Terms and Conditions

These terms and conditions apply to all bookings made to stay at Grantley Hall, whether made via our website, by email or over the telephone. They contain important information about your stay and we kindly ask that you read these carefully. If there is anything you would like to discuss regarding your booking or these terms and conditions, please don’t hesitate to contact us.

WHO WE ARE
Grantley Hall is a hotel, club and collection of restaurants located in the heart of North Yorkshire. Grantley Nr Ripon HG4 3ES. Grantley Hall is operated by Grantley Hall Limited whose registered office is at Grantley Hall, Grantley, Ripon, North Yorkshire, England, HG4 3ET.

HOW TO CONTACT US
You can contact us by completing the form on the ‘Contact’ page of our website www.grantleyhall.co.uk, by telephoning 01765 620070 or emailing stay@grantleyhall.co.uk

YOUR BOOKING REQUEST
Your booking will not be complete until you receive a confirmation number from us, at which point a contract will come into existence between you and us.

DEPOSIT FOR YOUR ACCOMMODATION
For best available rate bookings, you need to pay a charge equivalent to the full cost of your first nights’ stay.  This forms your deposit.  This deposit is non-refundable but may be transferred to a future booking subject to availability. 

ADVANCE PURCHASE RATES
For advance purchase rates and special offer bookings must be paid in full at time of booking. These payments are non-refundable and non-transferable. 

ACCOMMODATION OFFERS
All offers are subject to availability and cannot be used in conjunction with any other offer. Terms and conditions are subject to change. All offers are correct at time of publication, refer to the current rates valid and are for new bookings only. Pre-booking is essential. Offers cannot be applied to gift vouchers or special/public events unless otherwise stated.

In addition, the following apply:
Accommodation Offers: All dates offered are subject to availability and can change on a daily basis. Offers will be based on double or twin occupancy unless otherwise stated. Bookings can only be made directly with the hotel unless otherwise stated. The offer rate quoted is an advance purchase rate and is paid in full at time of booking. No refunds, changes or transfers will be made. Any offer including dinner is based on a £50 allowance per person.

CHANGING OR CANCELLING YOUR BOOKING
If you wish to make a change to your booking, please contact us. We will let you know if the change is possible and will send you a confirmation email with the new booking details if the change has been accepted.

We will do our best to avoid having to cancel your booking however, where necessary, we reserve the right to cancel your booking at any time. In such circumstances, we will provide you with a full refund and we will have no further liability to you in relation to the cancellation. In the event of over-booking, we will assist you with relocation to an alternative hotel.

If we cannot make the change you have requested or the consequences of making the change are unacceptable to you, you may want to cancel your booking. Your reservation confirmation email will stipulate the terms of your booking and the cancellation policy applicable to your reservation.

Cancellations must be made no later than 14 days prior to arrival. For this purpose, 14 days are calculated from 15:00 Current Local Time for London on the day of your arrival. Applicable cancellation fees will be charged to the card details you supplied to us at the time of making your booking. Please note that where a deposit has been paid, all deposits will be non-refundable.
Pre-paid special offers are considered non-refundable and non-transferable.

This cancellation fee will also apply if you fail to arrive for your stay at Grantley Hall. A prepaid reservation will incur the entire stay charge. If you wish to cancel your booking, please contact us by telephoning or emailing reservations at stay@grantleyhall.co.uk

COVID-19
Rooms
Covid-19 – the current coronavirus pandemic and subsequent government restrictions are out with the control of both Grantley Hall and our guests. Where government guidelines force the full or partial closure of our restaurants or hotel then any bookings and deposits will become fully transferrable to a future date and supersede the specific booking terms and conditions of any individual reservation. 

Should the future date carry higher charges for products or services then the additional amounts will need to be paid as part of the normal deposit process.  For example, should a midweek booking be cancelled and then re-booked at a weekend, then additional charges will apply. Future dates may have a minimum length of stay required.

Events
Covid-19 – the current coronavirus pandemic and subsequent government restrictions are out with the control of both Grantley Hall and our clients and have presented many companies, and particularly hotel and hospitality businesses, with unprecedented decisions regarding the implementation of existing contracts.

Where government guidelines force the closure of our hotel or impose restrictions on large gatherings then any bookings and deposits will become fully transferrable to a future date. 

Where possible Grantley Hall will honour the contracted rates on future dates provided like for like days of the week and months of the year are booked.

Should a client cancel an event at Grantley Hall for reasons related to Covid-19 which Grantley Hall is physically able to fulfil and upon which there are no government restrictions in place to impede the event from taking place then full cancellation charges will be applied as per the original signed contract.

Grantley Hall urge all our clients to ensure they have the relevant events or wedding insurance in place to cover themselves for all eventualities. 

Bookings that have been subject to an initial postponement and rebooking as a result of Grantley Hall or Governments decisions, and are then subject to a second postponement and which rebooking becomes impossible, Grantley Hall will be prepared to enter into negotiations on the contracted cancellation policy within reasonable limits and depending on the specific circumstances of each individual event.

CHECK-IN & CHECK-OUT
Time: Unless otherwise agreed bedrooms will be available from 3pm and we kindly ask that bedrooms are vacated for 11am.
Security: In the interests of security and the prevention of fraud, we will ask you to confirm your identity by providing your passport, driving licence or other form of photo ID upon check-in.

Guests travelling from outside the UK: If you are travelling from outside the UK, we are required by law to ask for your passport and the place of your next destination at the time of check-in. If you do not have your passport, we reserve the right not to honour your reservation. We will retain this record for a period of 12 months and we may disclose this to a police officer or other official as required by law. We are required to collect this information in relation to each member of your party over the age of 16 and we reserve the right to refuse entry to Grantley Hall to anyone who is unable to provide this information.
Guests under 18: Please note that all guests under the age of 18 must be accompanied by adults during their stay. We reserve the right to refuse entry to Grantley Hall to anyone who is under the age of 18.

CHARGES
The price of your stay (which includes VAT) will be the price indicated when you make your reservation via the website, or as communicated to you if you place your booking by telephone or email. We will confirm the price of your stay in our confirmation email, so please double-check that when you receive it and let us know if you notice any abnormalities. Where there has been an obvious discrepancy between our room charges and the price stated on our website or otherwise communicated to you, we reserve the right to charge our correct room charges or to cancel your reservation.

Grantley Hall reserves the right to ask guests to provide a valid credit or debit card upon check-in.  A credit card pre-authorisation may be taken upon arrival for the full room rate (unless the room rate has been paid in advance), excluding the deposit. You may be required to show the debit or credit card used to pay your deposit upon check-in.  If the same card cannot be presented on arrival, the reception team may need to refund the original charge and re-take the accommodation charges from a new card.

All charges incurred during your stay, for example food and beverage charges and any room charges which you have not paid for in advance, must be settled upon check-out, when you will have the option to provide a different method of payment should you wish. Please let us know before you check-out if you notice any abnormalities in any charges which have been assigned to your room as these cannot be rectified after departure.

SERVICE CHARGE
The optional service charge is a payment which recognises and rewards all employees who deliver outstanding guest service. The optional service charge is 10% on food and drink. If you do not wish to pay it you can asked for it to be removed from your bill. The service charge is shared amongst all members of the Grantley Hall team. We believe the whole team, regardless of their role, are involved in delivering outstanding guest service so it is fair to reward everyone. 

YOUR STAY
During your stay, we ask that you comply with the following house rules:

Our Rooms: The images of our rooms and facilities on our website are for illustrative purposes only. Each part of Grantley Hall is slightly different and your room or the facilities you use during your stay may vary slightly from those images. Your reservation is for a particular type of room and, whilst we will try to accommodate specific room requests, unfortunately we cannot guarantee that you will be able to stay in a specific room during your stay.

Food & Drink: Grantley Hall offers many options for food and drink, including room service, some of which are available 24 hours a day. Please refrain from bringing in any outside food or beverages, unless medically necessary.

Noise: All guests are asked to respect our other guests and nearby residents when in their room, hallways, any other premises of the hotel or while in the surrounding area.

No Smoking: No smoking is permitted inside Grantley Hall at any time, whether in your room or elsewhere. Grantley Hall has designated smoking areas and our staff will happily advise you of their location upon request. We reserve the right to charge the card you have used to secure your booking a reasonable fee in respect of specialist cleaning in the event we suspect smoking has taken place in your room(s) during your stay. We also reserve the right to terminate the remainder of your stay in the event that we find you have failed to comply with our smoking policy.

Animals & Pets: No animals will be allowed at Grantley Hall except for dogs which are allowed to stay in specific pre-allocated rooms. Should you wish to bring your four legged friend with you, by prior arrangement then please refer to our Dog Policy which will need to be signed and return prior to your arrival. Please note – charges apply. 

Children’s Policy: Children under the age of 3 sharing their parents’ room are free of charge. Children aged between 3 and 15 years staying in their parents’ room on rollaway beds are charged at £100 per room per night.  Please see separate children’s policy for future. 

Accidents: Guests must report any accident or injury they or their guests may have whilst on the premises immediately to a member of management and in any event, within 24 hours of the incident. This information is needed in order to comply with health and safety obligations and for insurance purposes.

Inappropriate Behaviour: we kindly ask that you respect other guests and Grantley Hall employees and refrain from any improper, violent or abusive behaviour and any illegal conduct at all times during your stay. We reserve the right to eject you from the premises and cancel the remainder of your stay in the event that you fail to respect this policy.

Damage: We kindly ask that all guests respect Grantley Hall rooms and facilities. In the event that there is any damage to the room(s) during your stay or if any items are missing from your room(s) upon your departure, we reserve the right to charge the card you have used to secure your booking a reasonable fee in respect of such damage and/or missing items. 

Parking: We are unable to take responsibility for your car or any belongings that are in your car whilst you are onsite.  Please make sure that all valuables are removed from your car and stored in the safes provided.

Press: Grantley Hall has a strict no press policy. Guests will be held accountable if they disclose or identify any other members or guests who are in Grantley Hall in any press or social media including Facebook, Twitter, Instagram and on personal blogs. Similarly, guests must refrain from identifying or describing any private hire or member event occurring at Grantley Hall. 

RESTAURANT RESERVATIONS
If you have reserved a table in one of our restaurants and change your mind, or decide that you no longer wish to dine during your stay, please kindly let us know 48 hours prior to arrival. 

ELITE
If you have booked a Personal Training Session, a class or Specialist Treatment within ELITE and would like to cancel or amend your booking then please ensure you give a minimum of 48 hours’ notice prior to your visit.

THREE GRACES SPA
If you have booked an individual treatment within Three Graces Spa and would like to cancel or amend your booking then please ensure you give a minimum of 48 hours’ notice prior to your visit. If you would like to cancel or amend a multiple booking or a day spa booking then please ensure you give a minimum of 36 hours’ notice prior to your visit.

USING GRANTLEY HALL FACILITIES
You will have access to the Three Graces Spa and Elite gym including: Strength and conditioning area, Sauna, 18 metre indoor pool, Vitality pool, a range of thermal experiences and outdoor terrace with hot tub from 2pm – 3pm on day of your arrival and from 11am – 12pm midday on the day of your departure. 

Use of any of the gym or fitness equipment, areas or facilities available at Grantley Hall is entirely at your own risk. Induction sessions explaining how to safely and properly use the gym or fitness equipment can be made available upon request before using the facilities. You must not use any equipment or undertake any activity at Grantley Hall unless you are satisfied that you are competent to do so in a safe and proper manner.

When using any equipment and facilities available at Grantley Hall, you must take care to safeguard your own health and safety and that of other people, and you will be solely responsible for any loss or injury that you cause to yourself, other persons or to the equipment or facilities to the extent that it is caused through your unsafe or improper use of the equipment or facilities (including your use of them whilst under the influence of alcohol or medication) or your failure to advise Grantley Hall staff of a medical condition relevant to your use of the equipment or facilities.

DAMAGE & LOSS
We provide a safe in each room for the storage of personal items and all reasonable efforts are made to provide a secure hotel environment. Nevertheless, the risk of theft, damage or loss of our guests’ personal possessions cannot be eliminated entirely and we strongly advise you against bringing valuable items such as jewellery or large amounts of cash to Grantley Hall. Management reserves the right, in its sole discretion, to refuse to store any personal property of guests. 

We shall not be liable to any guest for any loss, damage or injury suffered by our guests or to their property. However, this does not exclude or limit in any way our liability where it would be unlawful to do so, and which includes liability for death or personal injury caused by our negligence (or the negligence of our employees, agents or subcontractors) and for fraud or fraudulent misrepresentation.

YOUR PERSONAL INFORMATION
We will use the personal information you provide to us in accordance with our Privacy Policy and in line with GDPR regulations. 

GRANTLEY HALL TRADE MARKS
All guests shall not use the names, logos, colours, trademarks, service marks, photographs, trade dress, or other identifying features of Grantley Hall (the “Grantley Hall Marks”) without obtaining our specific prior written approval as to the specific use.
Guests expressly recognise that the Grantley Hall Marks are the valid, unique and exclusive property of , its parent, affiliates and/or subsidiaries. Guests may not produce or create, or authorise others to produce or create, the Grantley Hall Marks for any purpose whatsoever, including, but not limited to, in any communications, marketing, advertising or other promotional materials (including, but not limited to, brochures, flyers, invitations, e-mail messages, etc.) that utilise the Grantley Hall Marks without our prior written consent.

OTHER IMPORTANT TERMS
Force Majeure: Grantley Hall will not be responsible and will not pay any compensation where we are prevented or delayed from performing our obligations due to an event beyond our reasonable control, including but not limited to flood, earthquake, mechanical breakdown, IT failure, fire, adverse weather conditions, acts of terrorism, gas, water or other utilities.
We may transfer this agreement to someone else: We may transfer our rights and obligations under these terms to another organisation. We will always tell you in writing if this happens and we will ensure that the transfer will not affect your rights under the contract.

If a court finds part of this contract illegal, the rest will continue in force: Each of the paragraphs of these terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.

Even if we delay in enforcing this contract, we can still enforce it later: If we do not insist immediately that you do anything you are required to do under these terms, or if we delay in taking steps against you in respect of your breaking this contract, that will not mean that you do not have to do those things and it will not prevent us taking steps against you at a later date. For example, if you miss a payment and we do not chase you but we continue to provide the products, we can still require you to make the payment at a later date.

Governing Law & Disputes: These terms are governed by English law and you can bring legal proceedings in relation to these terms or your stay at Grantley Hall in the English courts. If you live in another country in Europe, consumer law and regulation may mean that you can bring legal proceedings the country within Europe in which you reside.

Alternative Dispute Resolution: Alternative dispute resolution is a process where an independent body considers the facts of a dispute and seeks to resolve it, without you having to go to court. If you are not happy with how we have handled any complaint, you may want to contact the alternative dispute resolution provider we use. You can submit a complaint to the European Commission Online Dispute Resolution platform here.